New Semester Tips

Preparing for the new semester? This list of frequently asked questions and the answers will help you get started.

 

Where are my courses?

Courses are created each semester based on the data in Athena. To see your courses, log in to eLC and check the My Courses widget on your My Home page. If you have access to 12 or fewer courses, they will all be listed in the My Courses Widget automatically. If you have 13 or more, you will have to search for your courses using the Waffle menu, then "Pin" them to the top of that menu by clicking the Pushpin icon to the right of the course name. Pinned courses show in the My Courses widget. 

 

If you still do not see your course, please complete the Instructor Access Request form

 

Can I teach multiple course sections from one eLC course?

Course sections that are taught at the same time, in the same location, by the same instructor of record should be combined automatically. You and your students will see just one course in your My Courses widget. Course sections taught at different times can also be grouped together by request. To group course sections together, please complete the eLC Course Groups Request form.

 

How do I add students to my course?

Students are automatically added to and dropped from your courses each night based on Athena data. It is not necessary to manually add students to your courses. The Registrar prefers that all student enrollments come from Athena.

 

When will students see my course?

By default, courses are available to students the day before classes begin until ~14 days after grades are due. You can change these dates by clicking on Course Admin from the navigation bar, then Course Offering Information.

 

How can I view my course as a student?

The easiest way to view your course as a student would see it is to use the "role switch." Role switch is available from from your peronal settings menu at the top right of your course. The personal setting menu is accessed by clicking on your name at the top right. From that menu, you will see the option to View Course as Student. This option works well for most tools, but not for all. Using Role Switch does not allow you to submit Assignments or Quizzes. 

For the most realistic student view, you can use your Demo Student Account. for more information on Demo Student Accounts, see the documentation for viewing your course as a student.

 

How do I add a co-instructor or TA to my course?

Instructors can add other instructors and teaching assistants to their courses.  

To add someone to your course, click Classlist in the navigation bar. Click Add Participants and Add Existing Users. You can search for users by first name, last name, or UGA myID. Click Search. Locate the person you want to add and click the selectbox to the left of their name. Use the dropdown menus to select a Role and a Section, and click Enroll Selected Users

Note: For Athena courses, students are automatically added and dropped each night based on Athena data. It is not necessary to manually add students to your courses. The Registrar prefers that all student enrollments come from Athena.

 

Below is a list of available roles and their capabilities within eLC:

Instructor:

Possesses typical instructor setting and permissions.

Can: Manage enrollment, modify all content, assign grades, modify course settings

 

Designer:

Equivalent to Instructor minus enrollment or grading

Can: Modify all content, modify course settings

Cannot: Modify enrollment, assign grades

 

Teaching Assistant

Role used by staff or graduate assistants to assist faculty

Equivalent to Instructor minus enrollment

Can: Monitor quizzes and assessments, moderate discussions, modify selective release, assign grades, modify content, modify course settings

Cannot: Modify enrollment

 

TA Designer

Role used by staff or graduate assistants to assist faculty

Equivalent to Teaching Assistant minus enrollment or grading

Can: Monitor quizzes and assessments, moderate discussions, modify selective release

Cannot: View student work, assign grades, manage enrollment

 

TA Grader

Role used by staff or graduate assistants to assist faculty

Equivalent to Teaching Assistant minus enrollment or design

Can: View student work, assign grades

Cannot: Modify content, modify course settings, manage enrollment

 

How do I add my syllabus and other content?

To learn how to add your syllabus and other content to your eLC course, start with the Modules and Topics page. 

 

Can I reuse content from a previous semester? 

Yes, see the documentation for copying content between courses.

Note: If you used the Announcements tool in your previous course, and you haven't put end dates on your announcements, make sure that you do not copy news items into your new course. This means you will need to choose Select Components when copying your course content and make sure that Announcements is not checked. Old news items that are copied into a new course will send notification out to students when they are copied. To avoid this, make sure to add end dates when creating announcements in your eLC courses.

 

How do I set up my gradebook?

It is very helpful to set up your entire gradebook before entering any grades. There are multiple resources available about grades and assessment. See both the Assessments and Grading documentation. 

 

What if I need help with eLC?

There are a number of resources available to help. Start with the Faculty section of this eLC Help Site. If you would like to attend a workshop or drop-in help session, check availability on the Center for Teaching and Learning website, under Events and Announcements.

If you prefer to speak with a consultant, please see the list of support contacts that includes contact information for consultants at CTL, EITS, your College or School, and the D2L Online Help Center that is open 24 hours, 7 days a week, 365 days a year.