Classlist

Students are automatically added to and dropped from your courses each night based on Athena data. It is not necessary to manually add students to your courses. The Registrar prefers that all student enrollments come from Athena. If you are managing a non-athena eLC course, you will have to manually enroll all your users as automatic enrollment is not possible.

Note: TAs are not automatically added to courses. You will need to manually enroll TAs using this process.

1. From the Course Navbar, select the Classlist.
2. Click Add Participants, then choose Add existing users.
3. Use the Search Bar [A] to look up the user. You can search by First Name, Last Name, or Username (UGA MyID).
4. Click the search button [B] to run the search.
5. Click the checkbox [C] beside the user you want to enroll.
6. From the role dropdown menu [D], select the desired role for the user. Learn more about eLC course roles.
7. Enroll Selected Users [E]
   

You can remove uses in your course, however students will automatically be re-enrolled in courses each night based on Athena enrollment data. It is not necessary for you to remove students who drop your course, as Athena’s connections will handle this automatically. If you are managing a non-Athena course, you will have to manually remove users.

1. From the Course Navbar, select the Classlist
2. Click the checkbox [A] beside the user you want to remove.
3. Select Unenroll [B]
   
4. On the confirmation window, choose Yes.

Checking user progress allows you to view a student or another user’s progress.

1. From the Course Navbar, select Classlist.
2. Click the dropdown menu next to the selected user’s name. Select View progress.
3. You will be redirected to the Progress Summary. You can view data by clicking on each tool underneath Progress Summary or from the navigation menu on the left.
   
4. Within each tool, you will see a summary of activity and progress tracked for that student.

Sending email using the Classlist allows you to send emails to specific users in your course or the entire Classlist.

Note: This is not the UGA email system. Students can not reply to messages you send this way. We encourage you to use this message feature for one-way announcements and reminders.

1. From the Course Navbar, select Classlist.
2. Select the checkbox to the left of the username(s) you wish to send an email. Then, click Email.
   
   • (Optional) Email the entire classlist at once by clicking the Email Classlist button.
3.  A new window will open, where you can compose your email message.
4. Click Send.

Beginning in Fall 2025, user permissions for Instructors in for-credit (Banner) courses will change. Specifically, Instructors in Banner courses will no longer be able to add or remove users to their eLC Classlist in the Student or Instructor roles.

This change helps to preserve data integrity between Banner and eLC, and ensure UGA policies are upheld (e.g., credentialing of course instructors, student enrollment in courses, and FERPA).

Students and Instructors are automatically populated in eLC course shells based on approved data in Banner and Athena, through a process that runs multiple times per day. If you believe you have been added or removed from a course in error, please check with your department administrator (faculty) and/or the Registrar’s Office (students).

The following is a list of alternative user roles that are available to Instructors in Banner courses:

• Demo Student (to view the course from the student’s perspective)
• Exporter/Reviewer, Reviewer (to view and/or export course materials, without making changes)
• Student Auditor (to view course content without graded participation)
• TA Roles (includes Teaching Assistant, TA Designer, TA Grader, Laboratory Assistant, and Peer Learning Assistant)

See above for more information on managing your eLC classlist and/or adding users to a course.

There is no option in eLC for a direct export of the Classlist for offline or external use. Instead, you can export your Classlist by way of the Grades tool.

To export your Classlist via the Grades tool:

1. Make sure your gradebook has been set-up for use in your course.
2. Navigate to the Grades tool – either from the course navigation bar or through Course Admin.
3. Click Export.
4. On the Export Options screen, choose the identifying information you want to include in the export.
   Note that the Org Defined ID is a student’s 81X number, which is sensitive information and should be stored carefully. The Username will be students’ myIDs.
5. In the Choose Grades to Export section, deselect all grade items. To do this in bulk, select and then clear the checkbox in the upper-left corner of the grade table.
   
6. Click Export to CSV or Export to Excel, depending on your preferred file format.
7. Once the export is complete, click Download.